Looking for event planning inspiration? In this article, we’ll look at how to plan your Little Christmas (Pikkujoulu) in your Päiväkoti/Esikoulu in Finland.
Want help planning out your events? We’ve created a Päiväkoti/Esikoulu event planner that you can use to plan this event, see all your upcoming events on a calendar and make your event planning process easier.
Contents
Event planning in preschools holds significant importance as it plays a pivotal role in fostering holistic child development and creating memorable learning experiences. These events not only offer a platform for children to showcase their talents and skills but also provide opportunities for social interaction, emotional growth, and cognitive development. Well-executed event planning engages parents, teachers, and young learners in a collaborative effort that enhances the sense of community within the preschool. By carefully organizing and structuring various events, preschools can establish an environment where children thrive, parents actively participate, and lifelong positive impressions are formed. Let’s look at an example Little Christmas (Pikkujoulu) event planning template you can use in your Päiväkoti/Esikoulu office in Finland.
Event description/objective: Pre-Christmas party with songs, treats, and maybe a visit from Joulupukki (Santa Claus).
Event Planning Template:
Event Name: Little Christmas (Pikkujoulu)
Event Description: Pre-Christmas party with songs, treats, and maybe a visit from Joulupukki (Santa Claus).
1. Event Details:
– Date: [Date]
– Time: [Time]
– Venue: [Venue Name]
– Address: [Venue Address]
– Expected number of attendees: [Number]
2. Event Objectives:
– Create a festive and joyful atmosphere for children and their families.
– Provide an opportunity for children to enjoy pre-Christmas activities.
– Foster community engagement and strengthen relationships with parents.
3. Budget:
– Determine the allocated budget for the event.
– Allocate funds for venue rental, decorations, food and beverages, entertainment, and any additional expenses.
4. Event Team:
– Assign roles and responsibilities to team members.
– Roles may include event coordinator, decorations coordinator, entertainment coordinator, food and beverages coordinator, etc.
5. Venue Selection:
– Choose a suitable venue that can accommodate the expected number of attendees.
– Consider accessibility, parking facilities, and any specific requirements for the event.
6. Decorations:
– Plan and coordinate decorations that align with the Little Christmas theme.
– Consider using traditional Finnish Christmas decorations, such as candles, stars, and ornaments.
7. Entertainment:
– Arrange for live music or a playlist of traditional Finnish Christmas songs.
– Explore the possibility of inviting a local choir or musicians to perform.
– Coordinate with Joulupukki (Santa Claus) to make a special appearance and interact with the children.
8. Food and Beverages:
– Plan a menu that includes traditional Finnish Christmas treats and snacks.
– Consider dietary restrictions and allergies of attendees.
– Arrange for catering or coordinate with volunteers to prepare the food.
9. Invitations and Promotion:
– Design and distribute invitations to parents and families.
– Utilize various communication channels, such as social media, newsletters, and posters, to promote the event.
10. Logistics and Equipment:
– Arrange for necessary equipment, such as sound systems, microphones, and projectors.
– Ensure proper seating arrangements and any additional furniture requirements.
11. Safety and Security:
– Conduct a risk assessment and implement necessary safety measures.
– Ensure proper supervision of children during the event.
– Coordinate with venue staff or security personnel, if required.
12. Event Timeline:
– Create a detailed timeline outlining the sequence of activities and their respective durations.
– Allocate sufficient time for each activity, including setup and cleanup.
13. Evaluation:
– Collect feedback from attendees and participants to assess the success of the event.
– Identify areas for improvement and make necessary adjustments for future events.
14. Event Follow-up:
– Send thank-you notes or emails to attendees, volunteers, and sponsors.
– Share event highlights and photos on social media or newsletters.
Note: This event planning template can be customized further based on specific requirements and preferences of the Päiväkoti/Esikoulu and the Little Christmas event
Click the button above to get our Päiväkoti/Esikoulu event planner that can be used to plan this event, see all your upcoming events on a calendar and make your event planning process easier.
| Location | Finland |
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